Tổng quan

• Mức lương

  15,000,000 VND ~ 18,000,000 VND

• Ngành

  Trading(Pharmaceutical/MedicalEquipment)

• Mô tả công việc

  <Job Summary>
  Our client is seeking a Japanese-speaking Secretary cum Administration Executive to support the General Director and oversee a wide range of administrative operations, including interpretation and translation, general affairs, medical device product registration, and accounting support. This role offers an opportunity to work closely with Japanese management in a friendly, stable, and supportive working environment.
  
  <Job Details>
  A. Secretary
  • Manage the General Director's calendar, appointments, meetings, and business travel arrangements.
  • Coordinate meetings with employees, business partners, customers, and the headquarters in Japan.
  • Prepare meeting materials, reports, minutes, and other required documents.
  • Provide Japanese–Vietnamese interpretation during meetings.
  • Translate business documents between Japanese and Vietnamese.
  • Follow up on instructions and action items assigned by the General Director.
  
  B. General Affairs and Administration
  • Order office supplies and arrange flight bookings and hotel accommodations.
  • Organize company travel and health check-ups.
  • Manage contracts with suppliers and service providers, including lease agreements, consulting service agreements, and office supply purchase contracts.
  • Coordinate with external consultants to obtain work permits and temporary residence cards for foreign employees.
  • Coordinate with external consultants on amendments to the company's Investment Registration Certificate (IRC), Enterprise Registration Certificate (ERC), and other business licenses.
  • Handle recruitment activities and conduct interviews as needed.
  
  C. Product Registration and Regulatory Documentation
  • Coordinate with the headquarters in Japan, external consultants, and relevant departments to prepare product registration dossiers for medical devices.
  • Monitor the progress of product registrations, renewals, amendments, and supplementary submissions.
  • Maintain product registration documents, product labels, certificates, and related records.
  • Support the coordination of regulatory compliance matters in accordance with applicable requirements and company procedures.
  
  D. Accounting Support
  • Assist the Accounting Department with filing accounting documents under the guidance of the Chief Accountant.
  • Assist the warehouse team with order dispatch whenever time permits.
  
  <Attractive Points>
  • Excellent Work-Life Balance: No regular overtime, limited urgent tasks, and no business trips required.
  • Flexible Communication: Most meetings and reporting with the General Director will be conducted online, as he is primarily based in Ho Chi Minh City.