15 Jobs: Job Vacancies for General Affair Positions
Interpreter cum factory manager assistant(N2/Hai Phong)ID:28582
18,000,000 VND ~ 20,000,000 VNDHai PhongJob Description
One of our clients, which is Manufacturing of Iron Plate Processing, is now looking for an interpreter cum factory manager assistant.【What you will be working on】- Provide consecutive or simultaneous interpretation for meetings, presentations, negotiations, and on-site communication.- Ensure smooth communication between internal and external stakeholders.- Facilitate smooth communication between Factory manager and VN staff.- Manage the progress of training and provide updates to the Factory manager.- Other tasks assigned by Factory manager.■Attractive Point- This is the first staff in Hai Phone Factory so you can work under high responsibility! - You can improve your skills in this position!- Working environment is really awesome!!
Benefit
-13th month Bonus
-Annual Leave
-Salary Review
-Medical check-up
-Social Insurance
-Medical insurance
*Allowances include Gross salaryImport-Export & General Affairs StaffID:28571
15,000,000 VND ~ 20,000,000 VNDHanoi (General)Job Description
【Job Summary】A highly prestigious Japanese food manufacturing and distribution enterprise is searching for an experienced Import-Export & General Affairs Staff to join their corporate office in Hanoi. Known globally for premium nutritional products, confectionery, and dairy infant formulas, the brand has established a highly trusted presence in Vietnam. This vacancy is open to replace a departing team member who has successfully managed the division's trade customs and general back-office administration.The chosen candidate will take over a multifaceted role that combines professional trade operations with general administrative management. In addition to handling import documentation, managing label compliance, and collaborating with local custom brokers, the position is responsible for overseeing basic office IT inventory and general office coordination. The enterprise seeks a reliable, versatile individual around 30 years old who can communicate smoothly with Japan HQ and local sales agencies while demonstrating a cooperative and proactive work attitude.【Responsibilities】- Check and verify crucial import-export trade documents and coordinate transactions with the Japan headquarters.- Prepare, process, and submit official customs declaration forms to ensure compliance with Vietnam's trade laws.- Communicate with local distribution agents regarding product shipments, schedules, and custom invoicing issues.- Oversee the compliance labeling workflow, ensuring product stickers are registered and applied correctly in Vietnam.- Compile and analyze weekly sales performance data to report directly to the local management.- Manage internal information security policies, ensuring proper utilization of corporate devices, cloud databases, and software applications.- Act as the primary contact window for local IT system vendors to handle PC procurement, contract agreements, and troubleshooting.- Arrange business travel logistics for incoming expatriates and visitors, including flight booking and hotel accommodations.- Support the onboarding of new employees by preparing standard office stationery, PCs, and building entrance badges.- Execute other related general affairs, administrative support, or logistics tasks.【Job Attraction】- Diverse Career Development: Build an enriched professional profile by managing a broad range of responsibilities spanning international trade, logistics compliance, IT support, and corporate administration.- Stable Working Culture: Join a well-reputed Japanese corporate environment located in a premium Hanoi office building, offering a highly structured schedule with complete weekends off.- Attractive Allowance System: Benefit from competitive language rewards specifically honoring JLPT Japanese certifications (N1/N2) alongside fixed commuting and phone allowances.
Benefit
【What you will be offered】
-13th months bonus and Revenue bonus (Depends on Company performance)
-Variable Bonus
-Annual Leave
-Salary Review
-Medical check-up
-Transportation Allowance
-Japanese Allowance
-Social Insurance
-Medical Insurance
-Laptop and Phone will be provided
*Allowances include Gross salarySales Coordinator Staff (Apparel/ Kizuna3/ N2)ID:28547
20,000,000 VND ~ 25,000,000 VNDLong AnJob Description
<Job summary>As a Factory Sales Coordinator, you will serve as the primary bridge between the Japanese sales team and the local production factory. This is a non-sales, desk-based role focused on managing orders received from Japan, coordinating production schedules, and handling communication with Japanese stakeholders.<Detail>- Order & Production Management: Manage orders received from Japan; monitor production schedules and ensure timely delivery.- Costing & Quality Assurance: Handle cost estimation (quotations) and confirm product specifications and quality standards.- Client & Stakeholder Communication: Communicate smoothly with Japanese counterparts via email and telephone.- Visitor Hosting: Welcome and assist business visitors from Japan during their factory tours or meetings.- Other related tasks and duties as requested by the Management.<Attractive Point>- Utilize Your Expertise & Language Skills: A perfect opportunity to leverage your 2+ years of experience in the Japanese textile industry and your Japanese language proficiency in active business meetings.- Stable Desk-Based Role: Focus entirely on coordination, logistics, and internal management without the pressure of sales targets or outside sales activities.- Direct Impact on Quality: Play a vital role in upholding high-quality standards for Japanese-market products, working closely with both production and sales management.
Benefit
- Social insuarance
- Tet bonusSales & Sales SupportID:28504
15,000,000 VND ~ 20,000,000 VNDDist 1Job Description
【Job Summary】- Responsible for sales & sales support【Job description (details)】1. Client Relations & Sales Support- Participate in meetings and discussions with clients. - Visit client offices, factories, and construction sites. - Accompany Japanese expatriates during client visits or conduct independent client visits when required. - Serve as the primary point of contact for clients and handle communication and negotiations. 2. Project Coordination- Coordinate and communicate with partner companies and subcontractors. - Support overall project execution and coordination activities. 3. Translation & Interpretation- Translate quotations, proposals, company brochures, and other business documents. - Provide interpretation support during meetings with clients and business partners. 4. Sales Administration & Trade Operations- Prepare quotations and contracts. - Handle customs clearance procedures for imported goods. - Manage customs procedures in Vietnam, including bonded and on-site customs clearance. 5. Other Duties- Perform ad hoc tasks assigned by the General Director (CEO). - Travel domestically and internationally when required. 【Company/Job Attraction】- Parent company is global company based in Japan- You can contribute to company growth at start-up company
Benefit
- 13 month Bonus
- Salary increase (1 / year)
- Insurance
- Paid leave
- Commuting allowance
- Mobilephone allowance
※Other allowance to be determined※Accounting cum Admin (Hanoi/ N2）ID:28313
13,000,000 VND ~ 18,000,000 VNDHanoi (General)Job Description
<Job summary>You will be in charge of accounting, general administration, sales support, and customs clearance tasks at our Hanoi office. While our core accounting functions are currently outsourced to an external professional firm, you will serve as the essential internal window and main person in charge, managing day-to-day data and coordinating with the agency to ensure smooth back-office operations.<Detail>1. Internal Accounting & Admin Support- Manage daily internal accounting tasks (sorting vouchers, petty cash management, invoice verification, etc.).- Act as the primary point of contact for the external accounting outsourcing vendor, preparing and providing necessary financial data.- Track and manage schedules for monthly and annual financial closing.- Handle accounts receivable/payable, issuing invoices, and confirming payments.2. Sales Support & Customs Clearance- Prepare sales-related documents such as quotations, order receipts, and support sales team members.- Create and verify import/export documentation for machinery and parts (Invoices, Packing Lists, etc.).- Coordinate and negotiate with forwarders and customs brokers to manage delivery schedules.3. General Affairs- Manage office equipment, supplies, and facility maintenance.- File and maintain various corporate contracts and official documents.- Handle other administrative and back-office tasks as assigned by the manager.<Attractive points>- Stable career backed by a premier listed parent company: We are the Vietnamese subsidiary of a major Japanese machinery trading company listed on the Tokyo Stock Exchange. You can work with a solid business foundation and learn high-standard business processes and trading know-how from the ground up.- Grow as a core member in a compact, dynamic team: Our Hanoi office is a small, elite team (currently 3 members). Rather than being a small cog in a huge machine, you will have a significant impact as the main pillar of our back office.- Enhance management skills: Since core accounting is outsourced, you won’t be overwhelmed by tedious manual entry. Instead, you can focus on supervising internal data and coordinating with professional vendors, sharpening your management and communication skills.- High market value: This multi-faceted role covers sales support, customs clearance, and internal accounting. Mastering these diverse functions will uniquely position you as a highly valuable, well-rounded back-office professional.
Benefit
- Social insurance
- Transportation allowance
- Bonus
- Raise salaryGeneral Director Assistant (English)ID:27813
15,000,000 VND ~ 20,000,000 VNDDist 11Job Description
【Job Summary】- Responsible for supporting the General Director in all activities.【Job description】(details)- Provide comprehensive administrative support to the General Director.- Manage the General Director's schedule, including meetings, appointments, and travel arrangements.- Prepare and edit correspondence, reports, and presentations in English.- Act as a liaison between the General Director and other departments, ensuring smooth communication and collaboration.- Handle confidential information with discretion and professionalism.- Organize and maintain the office filing system and records.- Assist in organizing company events, meetings, and conferences.- Perform other duties as assigned by the General Director.【Company/Job Attraction】- Meal allowance- Chance to overseas business trip - A dynamic and supportive work environment.- Full benefits package
Benefit
- 1 month Bonus
- Insurances related to Vietnamese law
- Other allowances are included in the Basic Salary
- Meal allowanceSFA/CRM Engineering Manager(Python or React/TypeScript) (N2/Hanoi) ID:28202
-Hanoi (General)Job Description
Mô tả công việc:• Phát triển các tính năng full-stack cho ứng dụng dịch vụ SFA/CRM của công ty (Sales Force Automation, Customer Relationship Management) • Triển khai các tính năng mới dựa trên yêu cầu từ bộ phận kinh doanh • Tối ưu hóa ứng dụng web nhằm đảm bảo tốc độ, khả năng mở rộng và hiệu suất cao • Cập nhật các xu hướng công nghệ mới nhất và áp dụng các công cụ/phương pháp phù hợp • Hướng dẫn, mentoring và hỗ trợ phát triển kỹ thuật cũng như định hướng nghề nghiệp cho các kỹ sư khác Môi trường phát triển:🔹 Hạ tầng & Công nghệ:• Cloud: AWS / GCP • Container: Docker, AWS Lambda • Frontend: React, TypeScript, OpenAPI • Backend: Python 3.9 • Cơ sở dữ liệu: MongoDB, AWS RDS / MySQL, AWS Redis, Amazon DynamoDB 🔹 Công cụ làm việc & giao tiếp:• Slack, Jira, Confluence • CI/CD: GitHub Actions, CloudFormation • Quản lý mã nguồn: GitHub • Công cụ khác: Google Workspace
Benefit
• Cung cấp laptop MacBook Pro
• Đóng đầy đủ BHXH, BHYT, BHTN theo quy định của Luật Lao động
• Bảo hiểm sức khỏe PVI cho nhân viên và 1 người thân
• 12 ngày phép năm + 1 ngày nghỉ sinh nhật
• Xét tăng lương 2 lần/năm tài chính
• Thưởng bán niên: lên đến 100% mức lương gross/tháng
• Giải thưởng Nhân viên/Đội nhóm xuất sắc mỗi 6 tháng
• Du lịch công ty hằng năm, khám sức khỏe định kỳ
• Hỗ trợ chi phí câu lạc bộ, tham gia hoạt động nội bộ (tối đa $20/tháng)General Director AssistantID:24530
20,000,000 VND ~ 25,000,000 VNDDist 11Job Description
【Job Summary】- Responsible for supporting the General Director in all activities.【Job description】(details)- Provide comprehensive administrative support to the General Director.- Manage the General Director's schedule, including meetings, appointments, and travel arrangements.- Prepare and edit correspondence, reports, and presentations in both Japanese and English.- Act as a liaison between the General Director and other departments, ensuring smooth communication and collaboration.- Handle confidential information with discretion and professionalism.- Organize and maintain the office filing system and records.- Assist in organizing company events, meetings, and conferences.- Perform other duties as assigned by the General Director.【Company/Job Attraction】- Meal allowance- Chance to overseas business trip - A dynamic and supportive work environment.- Full benefits package
Benefit
- 1 month Bonus
- Insurances related to Vietnamese law
- Other allowances are included in the Basic Salary
- Meal allowanceAdmin staff (SaaS / Tan Binh)ID:28059
12,000,000 VND ~ 15,000,000 VNDTan BinhJob Description
【Job Summary】We are seeking a dedicated Administrative Professional to manage the back-office operations of our Ho Chi Minh City office. You will be responsible for ensuring that all general affairs and preliminary accounting tasks are handled with high precision and care. This role is ideal for someone who enjoys supporting a team and maintaining an organized work environment in a Japanese business setting.【Responsibilities】- Invoice management and processing.- General affairs and office maintenance. - Organizing and filing company documents. -Coordinating with the local representative and external partners.- Assisting and coordinating with the external accounting firm. - Daily operational administrative support. - Managing office supplies and logistics.- Internal communication support.- Data entry and record keeping.- Other related tasks.【Job Attraction】Work-Life Balance: Stable working hours and weekends off in a professional environment. Key Support Role: Become the backbone of the local office, working closely with the representative. Skill Development: Gain experience in Japanese-style administrative standards and back-office management.
Benefit
<What you will be offered>
- Salary: a raise once a year
- 13 months' salary per year
- Windows Laptop for all staff
- Participate in insurance and annual health check-up programs
- Parking fee covered
- Transportation feeAdmin cum operation staff (HCM/N2)ID:28054
10,000,000 VND ~ 15,000,000 VNDDist 1Job Description
【Job Summary】This is an exciting opportunity for a dynamic professional to join a newly established Japanese cafe as a founding member. The company is dedicated to bringing authentic Japanese flavors and service culture to Vietnam, starting with their first flagship store in a prime location. As an Admin & Shop Support Specialist, you will play a crucial role in the pre-opening phase and ensure smooth daily operations after the launch.The successful candidate will handle a wide range of administrative duties, from legal documentation to supplier coordination, while also providing hands-on support at the cafe. We are looking for a versatile individual who is passionate about the F&B industry and thrives in a fast-paced, startup environment. Your contribution will directly impact the success of the brand's entry into the Vietnamese market.【Responsibilities】- Coordinate with vendors and suppliers for equipment, ingredients, and interior work.- Manage office administrative tasks including filing, procurement, and payment processing.- Support recruitment and training coordination for kitchen and service staff.- Assist in managing staff shifts, attendance, and payroll data.- Translate documents and interpret during meetings between Japanese managers and local partners.- Support shop floor operations during busy hours or grand opening events.- Monitor and manage inventory levels of office and cafe supplies.- Communicate with the building management or local authorities for operational compliance.- Other related tasks as assigned by the General Manager.【Company/Job Attraction】- This is new company, you can try challenging job- You can work with a high level of discretion
Benefit
- Employment insurance
- Health insurance
- Social insurance
- Salary review: Once a year
- Company trips
