Overview

• Salary

  13,000,000 VND ~ 16,000,000 VND

• Industry

  Software

• Job Description

  【Job Summary】
  We are seeking a proactive and detail-oriented Admin Assistant to join our growing team in Hanoi.
  This position plays a critical role in supporting the smooth operation of the office by handling a wide range of administrative, finance, accounting, HR, and sales support functions.
  
  【Responsibilities】
  -Finance & Accounting Support
  -Execute payment transactions through banking systems as a Maker for both domestic and international payments.
  -Prepare and organize supporting documents for outsourced accounting service providers.
  -Create and maintain commercial invoices and related documentation.
  -Verify vendor invoices and prepare invoice information for customers.
  -Support the preparation and processing of documentation related to Foreign Contractor Tax (FCT).
  -Ensure financial records and documents are properly maintained and archived.
  -Assist in coordinating with accounting service providers and internal stakeholders regarding finance-related matters.
  -Administration & HR Support
  -Scan, file, and maintain both physical and electronic documents.
  -Manage inbound and outbound courier and express delivery records.
  -Coordinate procurement of office supplies, stationery, drinking water, and other administrative necessities.
  -Support the organization of annual health check-up programs for employees.
  -Assist with administrative procedures and documentation for expatriate employees.
  -Maintain contract records and ensure proper archiving of company agreements and legal documents.
  -Coordinate office-related administrative activities and support management requests.
  -Ensure office facilities and administrative processes operate efficiently.
  -Sales Administration Support
  -Assist the Sales team in preparing weekly and monthly sales reports.
  -Collect and consolidate information required for sales reporting activities.
  -Support administrative coordination between Sales and other departments.
  -Maintain organized records of sales-related documents and reports.
  -Other related tasks.