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Office manager (HR/GA/SECRETARY/Accounting) (Dist 1)ID:13336

29,000,000 VND ~ 35,000,000 VNDDist 1
  • Job Category

    Law/Legal

  • Industry

    Legal/Law

  • Job Description

    <HR>
    + Managing the recruitment of lawyers and paralegal including on-boarding as well as off-boarding
    + Advising the Head of Branch in regard to official legal as well as corporate policies to ensure compensations and other employment related rights and duties
    + Liaising with the Bar Association, Department of Justice in Ho Chi Minh City and Ministry of Justice in regard to activities issues of law office
    + Reporting activities of law office to Bar Association, Department of Justice and Ministry of Justice

    <GA>
    + Translating documents from Japanese, English into Vietnamese and vice-versa
    + Managing client relationships of current and potential clients for Vietnam office
    + Procurement of office supplies and supplier management
    + Arranging business travel for local staff including visa, air ticket and accommodation
    + Arranging accommodation, register foreign attorney in vietnam and temporary resident card for Japanese lawyer and family

    <Accounting>
    + Supporting to accounting team to ensure cash-flow for the Vietnam offices
    + Managing debtor and creditor accounts – supplier and client accounts payable and receivables
    + Liaising with banks and tax department for account clearance

    <Secretary>
    + Contract management for Vietnam office (HCMC office and Hanoi office)
    + Issuing invoices and managing client debits in collaboration with the Japan and Singapore offices to ensure receivables are collected on time
    + Creating monthly sales reports (fees charged to clients) for Vietnam management team.
    + Registering new case and managing all cases for Vietnam office via group’s private system.

    ※ Secretary task will occupy a little bit high ratio than others
    ※ 95% client is Japanese company
    ※ This position have to talk to the client directly about contract and invoice

    <This position have to take the task of Hanoi office >
    - Contract related
    - Expenses
    - Recruiting
    - Account

    <About accountant>
    Japanese head office entrust account task to the agency
    So the report line is below
    Hanoi - HCM - Japanese head office

  • Requirement

    <MUST>
    - Female
    - Age 25-30
    - Live near office

    - N2 (Intermediate~Advanced)
    - English (more than intermediate)-(usually use English to talk to Vietnamese lawyer)

    - Having experience working for similar position 3+
    (HR/GA/Secretary/Accounting)
    → Those who can handle all tasks except sales and those who are good at customer support

    <WANT>
    - Sales experience
    - Manager experience
    - Skills : Word, Excel and PowerPoint
    - Working experience in Japanese company

    <PERSONALITY>
    - Flexible response
    - Responsibility

  • English Level

    Intermediate Level

  • Other Language

    None

  • Working Hour

    8:30 ~ 17:30

  • Holiday

    break time is 1.5h

  • Benefit

    -

This job is closed