28 Jobs: Job Vacancies for General Affair Positions
Admin Assistant (Japanese Speaking)ID:27073
15,000,000 VND ~ 20,000,000 VNDDist 3Job Description
[Mô tả công việc]1. Phụ trách các công việc hậu cần, văn phòng và vận hành hàng ngày của công ty.- Đón khách, chuẩn bị phòng họp (đơn giản), giao nhận thư từ- Kiểm kê và thực hiện mua sắm nhu yếu phẩm, đồ dùng, trang bị văn phòng- Làm việc với BQL tòa nhà: đăng ký gửi xe, yêu cầu sửa chữa...- Sắp xếp lưu trữ tài liệu, hồ sơ chứng từ; Hỗ trợ dọn dẹp, sắp xếp giữ gìn vệ sinh khu vực chung khi cần2. Đảm nhiệm triển khai các phần việc hướng về nhân viên (theo chỉ đạo của quản lý)- Triển khai các chính sách, thông báo, quy định, các hoạt động định kỳ đến nhân viên(hoạt động khám sức khỏe, công tác quyết toán thuế TNCN, công tác đánh giá năng lực hàng năm...)- Tiếp nhận phản hồi, giải đáp thắc mắc, hỗ trợ nhân viên thực hiện các yêu cầu về hành chính- Hỗ trợ tổ chức sự kiện nội bộ, hoạt động gắn kết, phong trào công ty (du lịch công ty, tiệc hàng tháng, tiệc cuối năm, team building, hoạt động ngoại khóa)3. Hỗ trợ về giấy tờ, hồ sơ cho các nghiệp vụ hành chính, kế toán nội bộ (theo quy trình và form mẫu có sẵn)- Theo dõi và cập nhật chấm công, quản lý ngày phép theo công cụ có sẵn- Hỗ trợ các thủ tục BHXH, HĐLĐ, thuế TNCN, báo cáo lao động, đăng ký GPLĐ, thẻ tạm trú, GPKD... (có dịch vụ ngoài)- Hỗ trợ hoạt động tuyển dụng, thủ tục cho nhân viên mới và thủ tục khi có nhân viên nghỉ việc- Tổng hợp chứng từ, theo dõi hóa đơn và việc thanh toán, hợp đồng với KH, NCC (số lượng ít)- Hỗ trợ liên lạc và làm việc với NCC, đối tác Legal & accouting service, ngân hàng theo hướng dẫn4. Công việc liên quan đến BOD và công ty mẹ- Gửi báo cáo hàng tháng theo format có sẵn, liên lạc lấy thông tin cho các thủ tục thuế TNCN, thủ tục lao động NNN- Hỗ trợ dịch nói/viết khi cần thiết (không nhiều, không khó)- Liên lạc và làm việc với BQL căn hộ của BOD khi có việc cần- Hỗ trợ sắp xếp cho các chuyến công tác hai đầu VN-NB
Benefit
- Phụ cấp ăn trưa và di chuyển: 1.030.000 VNĐ/tháng
- Phụ cấp chứng chỉ tiếng Nhật (áp dụng cho chứng chỉ đạt được sau khi vào làm)
- Hỗ trợ phí gửi xe
- Thanh toán tăng ca theo đúng Luật Lao động
- Thưởng cuối năm cố định + thưởng giữa năm tùy theo kết quả kinh doanh
- Xét tăng lương hằng năm dựa trên đánh giá hiệu suất
- Đóng BHXH trên mức lương chính thức (full lương)
- 12 ngày phép năm, mỗi năm tăng 1 ngày, tích lũy tối đa 40 ngày
- Thanh toán ngày phép chưa sử dụng khi chấm dứt hợp đồng
- Nghỉ sinh nhật, nghỉ tham gia sự kiện công ty, và 2 ngày làm việc tại nhà mỗi tháng
- Khám sức khỏe định kỳ hằng năm, tiệc sinh nhật hằng tháng, sự kiện nội bộ
- Du lịch công ty (trong và ngoài nước), team building, hoạt động thể thao, và các chương trình đào tạo nội bộHR & Admin Executive (IT/N2&ENG/ D1)ID:27249
25,000,000 VND ~ 30,000,000 VNDDist 1Job Description
<Job Summary>This role is responsible for analyzing and optimizing current procedures across HR, General Admin, and Purchasing, and leading the implementation to ensure a comfortable working environment, high efficiency and compliance with the legal and governmental framework of Vietnam.<Job Description>1. Office Management - Manage and maintain the office premises, ensuring a safe, clean, and functional working environment. - Oversee office supplies inventory and reordering (stationery, pantry items, etc.) - Organize internal meetings, events, and staff welfare activities - Oversee office renovation projects and subsequent maintenance - Supervise office support staff 2. Compliance and Documentation - Ensure all corporate processes (ERC, IRC, Visa, Work Permit, TRC, Fire Safety, etc) are compliant with requirements from the Vietnam Government and third-party service providers. 3. Cross-Functional Support - Analyze and improve the efficiency of Admin processes (e.g., purchasing process, record management, facility management, asset tracking, etc). - Handle expatriate support services, such as housing arrangements and schooling for expat children. - Other tasks requested by the Admin Manager<Attractive Points>- Comprehensive benefits package- Directly contribute to the company's growth and build it together- Depending on your performance after joining the company, you may be able to assume full responsibility for the back office in the future.
Benefit
- Annual performance review: twice/ year
- Performance Bonus for all staff
- Patents and Inventions bonus
- Bao Viet Premium Healthcare Insurance Package even during the probation period
- Annual Health Check-up for all staff
- 12 days annual leaves, + New Year holiday according to the Japanese calendar
- Company trip, Year-End Party
- Insurance in full gross salary
- Gift for Tet/ Autumn Festival
- Hot bonus when introduce members ( Referral )
- Free coffee and Tea
- Hybrid working timeNhân Viên Hỗ Trợ Kinh Doanh – Sales AdminID:27021
13,000,000 VND ~ 16,000,000 VNDLong AnJob Description
【Job Summary】- Responsibility for work as a sales admin【Main responsibilities】- Support English – Vietnamese translation of business documents, sales programs, and advertisements.- Assist in preparing customer contracts (based on available templates) and sales policies.- Support payment procedures for business trip expenses and monthly transportation fees for sales staff.- Compile information from field staff related to product quality issues, sample testing reports, and new product feedback, and report to the Sales Department Manager.- Prepare and submit regular work-related reports (daily, weekly, monthly) or as requested by the Sales Department Manager.- Perform other tasks as assigned by the Department Manager.【Company/Job Attraction】- Full benefit package- Be trained to improve professional qualifications and skills according to regulations- Opportunities for promotion, and income improvement for competent, enthusiastic, and long-term people
Benefit
- Attractive base salary, phone & business trip allowance
- Pay social insurance on total salary
- Accident insurance 24/24 for employees
- Seniority Program
- 14 - 18 days of annual leave/year and birthday leave, summer leave
- 13th month salary + productivity bonus based on business performance
- Gifts on birthday and public holidays
- Provide lunch at the company's canteen
- Daily shuttle bus from Ho Chi Minh City to Company's office (Long An) and vice versa
- Support laptop for daily working and car for business trip
- External and internal trainningSecretary cum Interpreter （Hanoi/CN/N2）ID:27195
20,000,000 VND ~ 25,000,000 VNDHanoi (General)Job Description
Responsible for supporting the Japanese General Manager as a Secretary cum Interpreter【Job description (details)】- Translate (Vietnamese⇔Japanese⇔Chinese).- Go on business trip with Japanese GM and translate Vietnamese into Japanese.- Book flight tickets and hotel if GM will go on business trip.- Join the meeting with Japanese GM and follow up the customers.- Many document tasks.- Discussing with the clients and supplier in Chinese.- Other tasks assigned by Japanese GM【Company/Job Attraction】- Parent company is listed company in Japan- You can work by using your language skill (Japanese, Chinese)
Benefit
- Social insurance, healthcare, unemployment
- Health check
- Company trip
- Increase your annual salary
- 13th bonusGeneral Affairs Staff (Japanese restaurant/ N2/ Thao Dien)ID:27166
20,000,000 VND ~ 30,000,000 VNDThu DucJob Description
<Job Summary>Currently, the main focus of the company is operating MUSUBITEI, but they are planning to expand into various other business areas in the future, such as Vietnam market-entry consulting, import/export operations, digital signage and LED sales, sports and entertainment businesses, and supervisory consulting. The accountant will be responsible for the accounting operations across these business lines.<Detail>- Payroll calculations- Social insurance procedures- Labor contract creation and renewal- Personal income tax procedures (dependent registration, code application)- Financial management (sales, expenses, income and expenditures, and liabilities)- Invoice issuance- Banking- Import and export operations (liaison with import and export companies, customs documentation, and shipping)- Other tasks from the manager <Attractive Point>- Japanese skills would be useful for this position‐ For individuals who are sincere, diligent, and committed to their work, the company is prepared to provide a clear career path.
Benefit
- Social/ Health Insurance
- Commuting allowance 800,000 VND
- Launch allowance 700,000 VND
- Language allowance (N2: 1mil, N3: 3mil)
- Tet Bournus
- annual leavesHR&GA Staff (Trading)ID:27168
25,000,000 VND ~ 35,000,000 VNDDist 7Job Description
One of our clients, which is a manufacturing/trading company, is looking for the HR& GA Manager【Job detail】1. General Affairs:- Establish and manage company regulations- Manage and procure facilities and office supplies- Plan and execute internal events- Manage contracts and documentation2. Human Resources:- C&B- Recruitment activities (job postings, interview coordination, onboarding procedures)- Labor management (attendance tracking, payroll calculation, social insurance procedures)- Planning and conducting training programs- Implementing and improving performance evaluation systems- Handling employee consultations and managing welfare programs3. IT Management4. Legal responsibility5. Team leadership & management6. Others job assigned by Director
Benefit
- Medical/Social insurance
- Lunch meal Allowance
- Perfect attendance allowance
- Transportation allowance
- 13th month Bonus
- Variable bonus
- Annual LeaveHR&GA Manager (D7/Trading)ID:27167
30,000,000 VND ~ 40,000,000 VNDDist 7Job Description
One of our clients, which is a manufacturing/trading company, is looking for the HR& GA Manager【Job detail】1. Recruitment & People Development-Manage recruitment based on manpower needs; optimize channels and vendors.-Build/update recruitment process and hiring tests; standardize interview steps.2. Compensation & Benefits Management-Supervise timekeeping, payroll, benefits, social insurance (SI), and personal income tax (PIT); control risks in payroll/benefits.-Implement and review salary structures; update Internal Regulations and CollectiveLabor Agreement when needed.-Work with labor authorities, insurance, auditors, and tax offices; handle labor disputes (if any) in line with the law.3. HR Systems & Policy Building-Propose, organize, and monitor employee welfare programs/policies.-Support leaders in tracking, collecting, handling, and reporting employee feedback ontime.-Deploy, run, and optimize HRIS/Payroll systems (e.g., MISA AMIS); standardize HRforms and procedures.4. General Affairs (GA) & Administration-Manage office equipment, supplies, uniforms; meet administrative spending needs.-Plan and perform maintenance/repair of fixed assets and office equipment; managefacilities.-Guide and support departments on admin work; manage car fleet and asset protection;ensure fire safety compliance.5. Performance Management & Compliance Control-Propose performance management policies.-Monitor compliance with Internal Regulations, Collective Labor Agreement, andCode of Conduct; coordinate with internal control.-Roll out and optimize HR/Payroll systems and processes to improve efficiency.-Submit regular reports to the Board of Directors; advise on process improvementsand operational optimization.-Prepare documents and make reports as required by regulations and management.-Other tasks as assigned by management.
Benefit
- Medical/Social insurance
- Lunch meal Allowance
- Perfect attendance allowance
- Transportation allowance
- 13th month Bonus
- Variable bonus
- Annual LeaveProject Site Administrator (11 months contract, Ha Long)ID:27151
13,000,000 VND ~ 18,000,000 VNDQuang NinhJob Description
Job purpose:- Project Administrator to support administrative and coordination tasks at the project site. The successful candidate will be thekey contact for site documentation, permits, communication, and office operations.2. Key Responsibilities- Manage incoming and outgoing correspondence, documentation, and records at the project site.- Draft and maintain administrative documents, reports, and standard templates.- Coordinate site visits and support reception for partners, guests, and local authorities.- Track and manage permits and legal documentation related to construction (e.g., construction permits, safety, fire protection, etc.).- Collaborate with the Safety and Technical teams to manage site personnel records, subcontractor documentation, and access cards.- Oversee office supplies, facilities, and administrative tools for site operations.- Support onsite recruitment and staff coordination when required.- Prepare periodic administrative reports and assist in other tasks assigned by management
Benefit
- Social Insurance
- Health check: 1 time/ year
- Year End Party
- Company tripGeneral Affairs Staff (N2)ID:27143
12,000,000 VND ~ 15,000,000 VNDQuang NinhJob Description
【Job Summary】As a General Affairs Staff, you will be responsible for office management, facility management, internal communications, HR support, compliance, and cross-border coordination. You will collaborate directly with senior management, departments across manufacturing, quality, production, and overseas operations, helping to maintain high standards of safety, efficiency, and corporate culture.【Job detail】- Office Management & Facilities- Oversee daily office administration, including supplies, equipment, and maintenance.- Manage facility-related tasks such as lease contracts, utilities, and office security.- Coordinate with external vendors (cleaning, maintenance, services) to ensure a safe and efficient working environment.- Human Resources Support- Support onboarding and orientation for new hires, including paperwork and training logistics.- Maintain personnel records, contracts, and employee files in compliance with company policies.- Help administer employee benefits, leaves, and internal HR communications.- Internal Communication & Compliance- Facilitate internal communication across departments, including announcements, meetings, and newsletters.- Assist with regulatory documentation, insurance, permits, and corporate governance matters.- Cross-border Coordination- Help align corporate policies, HR practices, and internal procedures across locations.- General Administration- Handle procurement of general office and administrative goods.- Prepare reports, presentations, and budget tracking for the General Affairs function.- Provide ad-hoc support to senior management and other departments as needed.
Benefit
■Insurance
- Social insurance
- Health insurance
■Language allowance:
- JLPT N3: 500,000 VND
- JLPT N2: 1,000,000 VND
- JLPT N1: 2,000,000 VND
■Child allowance: 300,000 VND per child
■Bonuses: 4 times/year
- April: 10% + performance
- September: 10% + performance
- January: 10% + performance
- Tet bonus: 1 month salaryGeneral Director AssistantID:24530
-Dist 11Job Description
【Job Summary】- Responsible for supporting the General Director in all activities.【Job description】(details)- Provide comprehensive administrative support to the General Director.- Manage the General Director's schedule, including meetings, appointments, and travel arrangements.- Prepare and edit correspondence, reports, and presentations in both Japanese and English.- Act as a liaison between the General Director and other departments, ensuring smooth communication and collaboration.- Handle confidential information with discretion and professionalism.- Organize and maintain the office filing system and records.- Assist in organizing company events, meetings, and conferences.- Perform other duties as assigned by the General Director.【Company/Job Attraction】- Meal allowance- Chance to overseas business trip - A dynamic and supportive work environment.- Full benefits package
Benefit
- 1 month Bonus
- Insurances related to Vietnamese law
- Other allowances are included in the Basic Salary
- Meal allowance
